Minutes – Parish Council Meeting – 7 Sept 2015

MINUTES OF THE MEETING OF THE COUNCIL
HELD AT THE RECREATION CLUB, CADDINGTON
ON MONDAY 7TH SEPTEMBER 2015

Present: Parish Councillors M Russell (Chair), M Tomlin (Vice Chair), A Palmer, H Palmer, L Skelton, B Fitzsimmons, C Jones, P Smith, C Smith, M Morland, Ward Councillor R Stay.
Clerk L Hall
Also Present: 4 members of public

Actions

PUBLIC PARTICIPATION
A member of public noted that the drain outside the Post Office has been repaired.

089/15-16 APPROVAL OF MINUTES OF THE PARISH COUNCIL MEETING 13TH JULY 2015
The minutes were declared an accurate record and duly signed by the Chairman.

090/15-16 APOLOGIES FOR ABSENCE
Cllr. Collins was attending Studham PC and hoped to join the meeting later.

091/15-16 DECLARATIONS OF INTEREST
Cllrs. M Russell, A Palmer and H Palmer declared an interest in payments, Cllrs A Palmer & H Palmer declared an interest in the Pond as their son is the contractor.

092/15-16 CHAIRMAN’S REPORT
Cllr. M Russell noted that he hoped all Councillors had a nice break. He advised caution where the Parish facebook page is concerned, following recent comments which could have prejudiced planning matters.

093/15-16 POLICE REPORT
Police reports for July and August had been circulated prior to the meeting. Cllr. Skelton advised that an elderly neighbour had left her property unsecured leading to concerns for her welface. The Neighbourhood Watch mechanism came into play and police were on the scene within ten minutes.

094/15-16 CCTV
Deferred in Mike Grain’s absence.

095/15-16 CENTRAL BEDFORDSHIRE COUNCIL REPORT
Cllr. Stay advised that he was pleased with the works carried out to J10A of the M1. Luton Town Football Club has purchased the remainder of the land but it is believed it is looking at other areas for its new stadium.
Enforcement action has been taken against the operators of the Wyevale site in regard to the airport parking business being run from there.
Ringway Jacobs has been awarded the new Highways contract for Central Bedfordshire Council.
Jon Boutcher has been appointed as the new Chief Constable of Bedfordshire Police.

096/15-16 NEIGHBOURHOOD PLAN
Cllr. Stay reported that the plan will be drafted in the near future.
The Rugby Club wishes to relocate and put forward its land for development.
097/15-16 GRANT AID CHEQUE FOR ALL SAINTS
Deferred to next meeting.

Cllrs. Stay & A Palmer left the meeting.

098/15-16 HIGHWAYS REPORT
Cllr. Tomlin updated the meeting on matters that he has been working on.

Cllr. A Palmer returned to the meeting.

MT It was noted that the drain outside the car garage is blocked, the path in Adstone Road has been damaged by a grab lorry and drainage is blocked at the gateway to the reservoir by Brick Kiln Barns. Cllr. Tomlin to investigate.

099/15-16 PLANNING COMMITTEE REPORT
Cllr. A Palmer advised that representatives from Nicolas Tye Architects had attended tonight’s Planning Meeting to discuss the development of land adjacent to the Social Club car park. The matter will be added to the Planning Committee’s next agenda for a fuller discussion.

100/15-16 STREETWATCH
Cllr. Tomlin advised that all Streetwatch and Speedwatch volunteers have now completed their training. Caddington Watch have a stand at the Village Show on the 12th September and will be joined by representatives from Bedfordshire Police.

101/15-16 DISABLED PARKING BAYS – MANOR ROAD
Deferred in Cllr. Collins absence.

102/15-16 EMERGENCY VEHICLE PARKING IN MEADOWCROFT
LH The Clerk had raised the difficulties in parking experienced by an ambulance recently and Central Bedfordshire Council had agreed to visit the site and assess the problems. The Clerk has since been advised that the visit has been carried out and a letter is in the post to advise of action to be taken.

103/15-16 FOLLY LANE LIGHTING
Residents did not provide any proposals to resolve the lighting issue. It was suggested that they contact CBC to ascertain whether they could acquire any redundant street lighting that they may have.

104/15-16 CHRISTMAS TREE ON GREEN
LH Cllr. Tomlin requested the provision of a real Christmas Tree on The Green. Clerk to look into the feasibility of running a power supply to it and possible costings.

105/15-16 PLANTING OF BULBS AT THE POND
AP Deferred to next meeting.

106/15-16 PROCEDURES FOR VILLAGER & BUSINESS OF THE YEAR
LH,MR The Clerk had updated the Villager of the Year procedures and produced a new set for Business of the Year. It was RESOLVED to adopt these but to notify all nominees prior to presentation of the awards. Two planters to be set aside to form an ongoing list of annual winners. The original trophy (Cllr. Russell to locate) to be presented to the Villager of the Year and a window sticker to be provided for the Business of the Year.

107/15-16 COLLECTION OF GRANT AID CHEQUES
LH It was RESOLVED that all Grant Aid cheques must be collected in person at a Parish Council meeting. Clerk to amend rules accordingly.

108/15-16 COMMUNITY DEFIBRILLATORS
LH,BF Cllr. Fitzsimmons outlined his proposal to purchase two, possibly three, defibrillators for the Community. He and the Clerk to put together proposals and costings for next meeting.

109/15-16 DAMAGE TO RECREATION CLUB CAR PARK
This matter had been raised by the Club but, in the absence of a representative attending, was indefinitely deferred.

110/15-16 CROSSING AT HAWTHORN CRESCENT
MT Cllr. Tomlin advised that he was meeting with CBC to discuss this matter further.

111/15-16 REPAIRS TO THE WALL AT THE LODGE
LH The owners of the Lodge had asked for consideration to be given to paying towards the repair of the wall which they believe has been damaged by subsidence from a Parish Council owned tree. Clerk to request a copy of their house buyers survey.

112/15-16 TREES AT TOWER HOUSE
LH The owners of Tower House had requested the removal of two trees which they believe to be causing subsidence. The arboricultural report supplied suggests that inspection holes were dug to check for roots but only minor ones, eg. ivy, were found. Clerk to take advice from Andy Jones at CBC.

113/15-16 DOG FOULING
Item deferred as the resident who had raised the matter was not present.
MR Cllr. Russell was requested to move the dog bin at the Pond to a more prominent position.

114/15-16 PARKING IN FIVE OAKS
MT Cllr. Tomlin to meet with Headteacher to request advisory letters to parents.

115/15-16 CLERK’S REPORT
The Clerk thanked Councillors for their kind messages and understanding during her recent stay in hospital.
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116/15-16 GENERAL CORRESPONDENCE
CBC, Review of Gambling Act principles (circulated via email)
CBC, Clements End Farm (circulated to A Palmer)
Countryside Voice Magazine
Mi Magazine x 2
Barclays Bank, confirmation of mandate change
BATPC, Beds Bugle & Training Programme
CBC, Exec Five Year Plan
CBC, Domestic Abuse information
CBC, notification of Town & Parish Council Conference re. Planning 23rd September (2 delegates only per Council)
Voluntary & Community Action, Action Magazine
SLCC, The Clerk Magazine
Chiltern Society, Chiltern Magazine
Clerks & Councils Direct Magazine

117/15-16 AUTHORISATION OF PAYMENTS
It was RESOLVED by full council to authorise the following accounts for payment and two authorised signatories were instructed to sign the below cheques:

Date Cheque Payable to: Payment Details Total
01/09/2015 STO Sue Martin Allotment secretary payment £45.00
01/09/2015 STO A Sivaruben Garage rent £40.00
01/09/2015 105606 Lesley Hall Clerk salary & expenses £92.61
01/09/2015 105607 Darren Hunter Parish Warden Salary £74.63
01/09/2015 105608 HMRC PAYE £234.00
01/09/2015 105609 Bedfordshire Pension Fund Clerk’s pension £5.87
07/09/2015 105610 All Saints Church Grant Aid £500.00
07/09/2015 105611 BDO LLP External audit fee £360.00
07/09/2015 105612 BATPC Good Councillor Guides £24.00
07/09/2015 105613 CPRE Annual membership fee £36.00
07/09/2015 105614 EDF Energy Rushmore CCTV electricity £92.76
07/09/2015 105615 Halcyon Press Neighbourhood Watch flyers £168.00
07/09/2015 105616 Village Garden Services Grounds Maintenance £449.91
07/09/2015 105617 Chris Palmer Pond maintenance £480.00
07/09/2015 105618 BATPC Training costs £60.00
07/09/2015 105619 K Collins Neighbourhood Plan expenses £27.00
07/09/2015 105620 ASK Accounting Payroll service £23.70
27/09/2015 STO Lesley Hall Clerk’s salary £900.00
27/09/2015 STO Darren Hunter Parish Warden Salary £440.96
27/09/2015 DDR DCS Voice & Vision Clerk’s phone line TBC

118/15-16 2014/15 ANNUAL RETURN
The 2014/15 Annual Return was presented to Councillors following its return from the external auditors. It was noted that there were no matters of concern raised by the auditors.

119/15-16 ITEMS FOR INCLUSION ON NEXT AVAILABLE AGENDA
Councillors to notify Clerk.

120/15-16 MATTERS OF INTEREST
Cllrs. P & C Smith advised of a go-kart seen racing dangerously on the Hyde Road.
Cllr. Tomlin informed the Council that Operation Meteor was to target the area for off road bikers.
Cllr. Russell advised that he would be attending Osteinbeck for this year’s Remembrance Day events.
LH Following the recent crash at an airshow, Cllr. A Palmer had been asked if emergency plans were in place given our close proximity to Luton Airport. Clerk to liaise with Slip End Parish Council who are believed to have such a plan in place.

PUBLIC PARTICIPATION:
A member of public confirmed the drainage issues close to Brick Kiln Barns

CONFIDENTIAL MATTERS
The public were excluded for these items.

121/15-16 CADDINGTON ASSOCIATION OF RESIDENTS
It was noted that the above organisation is no longer in existence but is believed to hold a sum of money to be spent on the Community. Clerk to write to the two latest known signatories to make enquiries.

122/15-16 VILLAGER OF THE YEAR & BUSINESS OF THE YEAR AWARDS
MT,LH Nominations for Villager of the Year were Mark Ewington, Carol Jones, Annette McGovern, Ann Meader, Kay Palfrey & Simon Robinson. RESOLVED to award Villager of the Year to Annette McGovern. Cllr. Tomlin to advise her husband. Clerk to notify all other nominees that they have been nominated and to ask them to attend the Village Show.

LH Nominations for Business of the Year were Astons Accountants, Caddington Stores, Charisma, Cutting Crew, Medigreen, Revive and Town & Country. RESOLVED to award Business of the Year to Town & Country. Clerk to notify all nominees that they have been nominated and to ask them to attend the Village Show.

Meeting Closed at 10.00pm

Signed…………………………………………………………….Dated…………………………………